It often starts with something small in everyday work. Someone is searching for the right customer order. A colleague is waiting for a report that cannot be retrieved immediately. Another employee is entering the same information into multiple systems.
Individually, these tasks may seem insignificant. Just a few minutes here and there. But when these small interruptions occur every day, the consequences become much greater than many realize. For many businesses, it ultimately amounts to hundreds of thousands of kronor in lost efficiency every year.
Small Interruptions Become Major Costs Over Time
If five employees lose 15 minutes per day due to manual tasks, waiting times, or searching for information, it may not sound particularly serious. However, when you do the math, the reality quickly looks different.
- 75 minutes per day
- More than 6 hours per week
- Over 300 hours per year
That is equivalent to approximately eight working weeks—and that is for only five employees. In larger organizations, the impact becomes even more significant.
A Real-World Example
A common scenario that we at evolvit encounter involves small, inefficient tasks that recur daily: 5 minutes × 48 employees × 260 working days = 1,040 hours per year.
With an average monthly salary of SEK 30,000, this represents a cost of approximately SEK 312,000 per year. In other words, it is equivalent to half of a full-time position disappearing into inefficient ways of working.
“Many companies are surprised by how much time is actually lost to small manual tasks every day.”
– Robert Jonsson, Head of Business Consulting at evolvit
Why Do These Time Thieves Occur?
The problem is rarely about people. More often, it is the systems, processes, and workflows that are not working together efficiently. We frequently see companies struggling with:
- Duplicate data entry across multiple systems
- Manual reporting processes
- Unstructured product and customer registers
- Unclear document version management
- Information that exists but is difficult to find
The result is unnecessary interruptions throughout the workday, frustration, and valuable time that could be used much more effectively.
How evolvit Helps Companies Work Smarter
Reducing wasted time often requires a combination of clearer processes and the right system support. At evolvit, we typically begin by analyzing the current situation to identify where time is actually being lost.
We help companies:
- Map inefficient work processes and bottlenecks
- Identify issues within finance, inventory, order, and sales workflows
- Automate manual processes
- Integrate systems so information only needs to be entered once
- Optimize the use of ERP systems such as Visma Net and Pyramid
In many cases, it is not about major transformations. It is about eliminating recurring tasks that should never have been manual in the first place.
Efficiency Is About Both Time and Money
When companies start measuring how much time is actually being lost, the potential for improvement often becomes very clear. Just a few minutes per day can quickly add up to substantial costs over the course of a year. That is why it is important to review workflows, systems, and routines before inefficiency becomes a permanent part of everyday operations.
At evolvit, we help companies calculate efficiency improvements using concrete figures—not estimates. Would you like a clearer picture of how much time and money is being lost through unnecessary tasks in your organization? Contact us and let’s take a closer look together.
FAQ
How can you tell if your company has inefficient workflows?
Common signs include duplicate work, manual reporting, difficulty finding information, and recurring delays between departments or systems.
How much can companies save through efficiency improvements?
It varies, but even small time savings per employee can translate into significant annual savings when calculated across the entire organization.
Which processes are most commonly automated?
Typical areas include invoice processing, order management, reporting, inventory management, and information transfers between systems.
Do you need to replace your ERP system to improve efficiency?
Not necessarily. In many cases, existing processes can be improved through integrations, automation, and better structure.